The 6 phases of an ERP Implementation

ERP applications are extensively used in various small and large business companies these days. The reason for this is that they offer a range of benefits that make them indispensable for carrying out large scale business assignments. However, the success of an ERP program largely depends on its implementation. Here are the six stages or phases of ERP Implementation that are discussed by a reputed ERP Software Company India. Following these will help in making sure that an ERP system is working to the best of its abilities.

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Discovery and Planning

The first phase is discovery and planning and it begins during the main sales phase and continues post-sale. The project team is created during this period. There are also initial meetings and related documentations that are developed as the official team works to specifically identify the current issues and their potential solutions. Coming up with a project plan is an important aspect of this phase that is going to function as a guiding principle for the remaining of the project.

Design

In the design phase of an ERP Applications, the project and the implementation team are going to work together and come up with various configurations for this new system. They are also going to define the roles as well as document all the standard procedures associated with the process.

Development

Next comes the development phase in which the team is required to prepare the whole system so that it can go live. It includes various activities such as finishing up with any necessary customizations, importing data and developing user trainings. By making effective use of ERP System Implementation such as with customized software development projects, it is possible to resolve all the conflicts at the initial stages and then go on with the actual writing of the codes.

Testing

Testing allows in determining whether the system’s functionalities are aligning with the pre-defined requirements for the particular project or not. Often, the development and testing phases overlap, as implementation teams and project teams simply jump back and forth, thus fine tuning constantly the configuration of the program. By the end of the phase, the project team members are going to shift into the new system and will be comfortable handling assignments with it. This is actually the last phase before the program goes live.

Deployment

The project and the implementation team are going to assess the overall situation and then make the final decision as to go with it or not. Before going live, all the final data us going to be loaded by the team and validated. This will be followed by a stage when the other employees are going to be trained by the project team for working on the new system and stop working with the old one completely.

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Ongoing Support

After the ERP system goes live, the whole purpose of the company’s project team is going to go through a shift. As users start working with the new system, implementation of changes and adjustments to the new system configuration may become necessary.

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Facts about ERP Software Company’s success

Business owners and large scale management firms are always trying to come up with the best ways to manage the operations within their organization. One of the methods in which they can accomplish such goals is by choosing the right kind of ERP solutions for their business. Choosing an enterprise resource planning software that is just perfect for the business is very important since it can help the organization in more ways than one. Although it would only take the best experts to perform the ERP implementation in the most appropriate manner, opting for it can be one of the most practically sound decisions ever taken by the management. A good ERP system takes effort, time and financial resources so that it can deliver customized support for the business firm and help it grow.

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While an ERP software company India can come up with the best software systems for a client firm, it is necessary that a business organization sets up clear and precise goals that would help in finding the best enterprise resource planning software systems. Here are some of the benefits that are offered by ERP Applications.

  • Although the features offered by different ERP programs can vary from one another, they can all help a company to edit and share data on a large scale basis. These programs can also improve the security and accessing features of these data systems. The employees are not required to merge the information across multiple systems or sources. Since all data is stored, compiled, accessed and shared via a single system, the accuracy and security of the data files is completely guaranteed.
  • Since the ERP systems can unify multiple systems operating within an organization, they can actually promote coherence and serve as a single platform for managing all of the diverse systems. This not only increases efficiency of the multiple departments but also helps in bringing down the costs associated with running a business. The latest ERP systems can effortlessly manage product development, supply chain management, IT support and other departments associated with an enterprise. It also helps to bring down the number of errors and allow the company to save on time.
  • An ERP for small business can help in improving the productivity of the firm and allow in securing greater profits within a short period of time. These programs can help to negate redundancies in operations and facilitate in the production of greater number of units while still maintaining the highest quality parameters. This naturally boosts the company’s efficiency and profitability.
  • Analytics is an important aspect of any business that measures the progress of a business firm by generating numbers. Since the best ERP Solutions can help a business firm to analyze income and expenditure, study trends and metrics and evaluate the ongoing practices of the company, it can come up with reports which can help the business firm to take important decisions that can help the company to grow and prosper both financially and strategically.

15 great lessons you can learn from ERP applications

ERP services are very much necessary these days in any business organization due to the wide range of benefits that they offer. Here is a look at 15 reasons why a business firm should consider using an ERP program for its operations.

  • ERP solutions offer total visibility into the important processes that occur within a business enterprise. This helps in effective coordination across the various departments of the business organization particularly for the senior management personnel.
  • The ERP programs ensure coherent and automatic flow of work from one department or function to another. This ensures a smooth transition as well as quicker completion of the processes. It also helps to make sure that the inter-departmental tasks are properly tracked so that none of them gets omitted.
  • ERP applications present with a single, unified reporting system for analyzing the statistics and status of the business. This is done in real time, across the multiple departments and functions.
  • As the same ERP program is used across all the departments, it is not necessary for the individual departments to purchase and manage their own ERP software systems.
  • There are certain ERP service vendors that can extend their enterprise resource planning systems to present clients with business intelligence functionalities which in turn can provide overall insights on the business processes as well as identify potential problem areas that can be improved or worked upon. An ERP software company India can also provide the clients with customized ERP software systems that perform such functions.

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  • It is possible to carry out advanced e-commerce integration while working with ERP systems. The majority of the ERP systems available in the market can manage web-based order tracking and processing.
  • ERP systems are available in various modules, such as Human Resource Management, Finance/Accounts, CRM, Manufacturing, Supply Chain/Warehouse Management, Marketing/Sales and Project Management. This makes them perfect for the needs of a wide range of industries and specialization areas.
  • An ERP program is a unique modular software system. Therefore it is possible to incorporate any number of modules with them based on requirements of the organization. Setting up multiple modules can ensure better integration between the various departments.
  • The ERP program acts as a database system which is implemented on backend for storing all relevant information for the company, it presents with a centralized storage and backup system of all the enterprise data.
  • Since centralized security policies are applicable to the ERP systems, they are highly secure systems and all the transactions taking place through ERP programs can be easily tracked.
  • The software systems produced by an ERP software development company can provide with better company-wide visibility, thus ensuring better and faster collaborations across the multiple departments.
  • Other systems such as a bar-code reader can be easily integrated to an ERP system via an API (Application Programming Interface).
  • The ERP systems can make it a lot easier to carry out order tracking, revenue tracking, inventory tracking, sales forecasting as well as other related activities.
  • The latest ERP systems are particularly helpful for managing the operations of globally dispersed enterprises in a better way.
  • These programs also help a lot in payroll management for employees.

5 Minute Guide to ERP

A business firm, whether large or small, has to deal with a wide range of facts and figures in order to carry out its various processes. Not only it has to deal with the needs of clients or end users but also keep a track of all the raw materials in use, the suppliers and the partners, the information about sales and client accounts and other necessary data. While all of these were maintained at one point of time in pen and paper, nowadays they are done with the help of enterprise resource planning software programs. ERP solutions, also known as enterprise resource planning programs are nowadays widely used in different industries to maintain large scale information regarding different aspects of a business or service enterprise. These programs make it possible for management to improve end user experience, make better use of available resources and increase operational efficiency on all levels.

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By choosing ERP implementation, an enterprise can have all important data related to the business under a single platform. This helps the management to have effective control over all aspects of running a business. Planning and execution are two important steps in running a business and companies that excel in these two tasks can have a successful run in whatever project that they undertake. By having the most effective control over the different aspects of a business, they can further decide on the ways in which they can expand the prospects of a business for the future. It is due to such factors that more companies are now choosing to invest in the best quality ERP systems. It has been found that companies that use ERP programs to run their businesses can save on additional expenditures and have a better understanding of how the different departments of their enterprise are functioning.

ERP-Solutions

The most important benefit achieved by making use of ERP solutions India is advanced coordination across the multiple departments of a business that leads to increased efficiency. ERP programs not only help companies to take care of day to day operations of a business but also at the same time make the most effective long-term goals and projects. It is due to such factors that ERP systems are nowadays considered indispensable for running a business. Numerous fields have already benefitted from making use of ERP programs. These include health and medicine, media, advertising, management, engineering and construction, to name a few.

There are currently numerous companies that manufacture business intelligence ERP programs for various industries. These software development firms also create custom solutions for companies that are looking for more unique programs that enable them to have better grip over their business. Almost all the ERP systems nowadays come with support for cloud platforms so that the business owners can have access to all their vital information from any device at any point of time. With the needs of business firms going through a dynamic change at the present moment, there is now a strong need for ERP systems that come with a whole range of user-friendly features.

Implementing ERP software in the pharmaceutical industry

Medical facilities and hospitals around the world are facing the need of handling large-scale challenges both in terms of the number of cases they need to handle as well as the extensive management of records and finances. In order to carry out such tasks effectively, it is necessary to make use of healthcare ERP software solution programs. These software systems serve as the perfect platforms for identifying and tracking every single raw material used in the production, from the receipts through processing, the packaging and shipping and then finally delivering to exact customer location. These programs also help a medical facility to serve the patients in a better manner.

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While the benefits of pharmaceuticals ERP solutions are known by medical facilities all around the world, many hospitals and pharmaceutical companies are yet to make use of these tools. The main reason behind that is the high-cost factor of these programs. Good ERP programs are always costly and many companies operating within the medical industry are not clearly sure of how to make the most of such programs even if they somehow manage the financial aspect of implementing them. It is due to this reason that many providers of ERP programs are now coming up with their own training solutions that can help their clients to use and benefit from these programs.

When used correctly, a Pharmaceuticals ERP Solution can help manufacturers of pharmaceuticals to effortlessly track all of their properties while at the same time optimize and improve other business processes such as batch production, inventory control, quality assurance, sales functions, purchasing, financials, accounting and regulatory reporting. Here are some of the ways in which a Healthcare ERP Solution can be used.

Batch Process Record

The Batch Process Record is a process that involves keeping track of batch manufacturing rights from raw materials requisition until a release order is issued by Quality Assurance department. The ERP program can also handle In-progress quality Check (IPQC) as well as the Quality Assurance records for the batches after beginning and ending of each process.

Finance and Accounts Management

Since a pharmaceutical industry needs to handle large number of client details all the time, it is necessary to implement an ERP program for finance and accounts management. These programs can gather essential financial data from the different functional departments and come up with valuable financial reports like trial balance, balance sheet, quarterly financial reports, general ledgers, account statements, cost center wise analysis, gross profit analysis, profitability report, branch wise profit analysis, tax management, asset and depreciation management and ABC analysis.

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Inventory and Materials Management

Implementing an ERP program can help a healthcare and pharmaceuticals firm to make use of a range of powerful and flexible features that can be used for managing and reporting all inventory information. This can help to maintain the proper levels of stock within a warehouse. Inventory control activities involve identifying the inventory requirements, developing targets, providing the replenishment options and techniques, monitoring the item usages, reconciling inventory balances as well as reporting inventory status.

Cost effective ERP solutions for the manufacturing sector

The plastic manufacturing sector is currently growing at an exponential rate in India and there is a strong rise in competition among various companies. It is important for any business firm in this sector to survive and thrive so that it can boost its future prospects. This can only be done by adapting to the current environment and expanding production activities while at the same time maintain high levels of quality standards. In order to achieve high level of efficiency when it comes to working with different types of raw materials and using them in production, managing plastic waste properly as well as providing requisite training to the laborers about the skills needed for the industry, it is necessary that a company in this sector makes use of a well chosen Plastics ERP Solution that can aid in carrying out such vital tasks.

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A plastics ERP system can work as a centralized system for a plastic manufacturing firm and help in managing all the crucial tasks of that company. These programs are also designed in a way that allows a company to scale them according to the changing needs of the firm as well as the industry itself. This in turn helps the company to come up with effective measures to manage challenging situations and ensure smooth running of various operations. Plastic manufacturing companies adopt special regulations to handle all of their production tasks since it is a non-degradable material. A Manufacturing ERP Software that is specifically made for the plastic industry can help in all stages of documentation and also ease the recycling process. It can also streamline the whole process, leaving out unnecessary bits and focusing on the core elements that are essential to the firm.

Implementing a plastic industry ERP Manufacturing Solutions Software can be the best way to centralize all the operations carried out by a company. This allows greater flexibility to the company and its officials to keep track of the various processes occurring within the firm relating to production and material management. By bringing all the processes in a single platform, it makes it a lot easier to track and record movements of all the plastic materials within the company. It also allows a company to resolve major challenges relating to production, supply and other aspects of plastic manufacturing.

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As plastic manufacturing grow in terms of the production tasks that they handle, they need to implement effective means to integrate all of their systems into a single coherent working model. This can only be achieved by making use of a Plastics ERP Software Solution. By enabling better communication and collaboration, it can improve the overall efficiency of the different departments operating under a plastic manufacturing firm. These programs can also help in performing other vital tasks such as inventory management, export handling, multi-environment management, dashboard management as well as analyzing and reporting. It is due to such reasons that these programs are considered indispensable for the growth and progress of a plastic manufacturing firm.

Realizing the Potential of Your ERP

Most leading business firms make use of ERP solutions nowadays in order to increase their productivity, make better business decisions and achieve greater accuracy in handling of business processes. However, there are only a handful number of companies that are taking the full advantage of the benefits offered by their ERP Software Solutions. The rest are simply failing to realize the full potential of their ERP Business Intelligence Systems and the money that they are investing for them. This is so because they often lack the training required to use all the features present within an ERP system. Many companies only partially integrate their ERP systems with their organization or customer systems.

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Here are some of the common mistakes that one should avoid while trying to realize the full potential of an ERP Ahmedabad software solution.

Hiring the wrong consultant for choosing an ERP solution

Since there are different types of ERP systems currently available in the market, it can be somewhat difficult for a company to choose a single software that is good for their business. In such cases, it is common for a company to get in touch with a consultant who can offer guidance in choosing an ERP solution. However, it is important to avoid hiring a consultant who works for or represents an ERP company as they only tend to promote the product that they are professionally associated with. In other words, they tend to present a one-sided picture of a particular ERP system, speaking only about its positive aspects and ignoring its negative aspects. Also, they would never be able to present a neutral look on the various ERP systems available in the market and vouch for only a single program even if that may not be ideal for the specific needs of the company.

Not understanding the functions and purposes of an ERP program

While hiring Business Intelligence ERP Software Systems, many companies and their managements have unrealistic ideas and misconceptions about what these programs are capable of achieving. This is one of the major reasons why many companies end up using their ERP programs only partially even if it is capable of so much more. These programs are designed to fulfill a wide range of functions that are common within a business enterprise and companies should focus on using them with greater intensity across multiple levels and departments.

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Poor implementation of an ERP solution

Many times, the ERP Solutions India companies do not offer information as to how to implement an ERP solution in the best manner. This unfortunately leads to a poor implementation by the users who find it difficult to make the best use of the features that it has to offer. In fact, implementing an ERP system in the wrong way can actually lead to greater expenditure than the actual program itself. It is important for an ERP program user to hire the help of an ERP implementation manager as they can offer reliable expertise to manage all of your enterprise requirements.